Article 10 Contracts to purchase goods, works or services. It is not allowed to award subcontracts to beneficiaries of the same action or to delegate the core tasks of the coordinator (see article 7 of the GA).
Among others, the eligibility criteria require that subcontracting must always be awarded on the basis of best value for money and/or lowest price. […], A.2 and A.3 Costs for natural persons working under a direct contract other than an employment contract and costs for seconded persons by a third party against payment are also eligible as personnel costs, if they are assigned to the action, fulfill the general eligibility conditions […]. Where can I find the time sheet template for Horizon Europe?
Subcontracting in Horizon 2020 | FFG .
Ownership in Horizon Europe - who gets what? - IP Helpdesk In some cases, the beneficiary may decide to subcontract an external provider due to the need for specialized expertise or lack of internal capacities. Importantly, no core project deliverable/milestone or outcome can be assigned to a subcontractor.
The complete Horizon Europe budget preparation guide Can I declare the cost of an SME owner in Horizon Europe? Horizon Europe Subcontracting Rules The eligibility criteria require, inter alia, that subcontracting is always based on the best value for money and/or the lowest price.
Overview of eligible costs in Horizon Europe | FFG According to the Annotated Model Grant Agreement of Horizon Europe, subcontracting between beneficiaries is not allowed in the same grant.
Personnel costs in Horizon Europe | FFG costs for subcontracted action tasks). Is subcontracting between partners allowed in Horizon Europe? Eligible direct costs. Beschaffung, purchases are budgeted and reported under the budget category "C.3 other goods, works and services", it is not obligatory to indicate purchases in Annex 1 to the GA, the costs for purchases are considered when calculating the 25% flat rate for indirect costs. The guarantee is in place to cover all Horizon Europe calls that close on or before 31 December 2022. All funding information and procedures on how to apply are on the Funding and Tenders portal. quality of work, timely completion). Based on the experience gained in the previous Framework Programmers for Research and Innovation of the European Union, and because of the novel Corporate Approach adopted in the new programming period 2021 – 2027, the current set-up of rules concerning the subcontracting is now quite stabilized and (hopefully) less prone to errors. Horizon Europe is the EU's key funding programme for research and innovation with a budget of €95.5 billion. Is the United Kingdom eligible for Horizon Europe? Legal entities from the EU and associated countries can participate. If this procedure is not followed, the beneficiary must be able to prove compliance with the quality-price ratio and the non-conflict of interest. Disclaimer: the information provided on eufunds.me is solely for informative purposes and is not legally binding. Subcontracting may cover only a limited part of the action. EU Transparency Register Number: 243141929840-69, EFMC is a proud partner of the Erasmus+ KA2 ‘Exchange of good practices and network creation in adult education and Where can I find the templates for Horizon Europe proposals? Where can I find the time sheet template for Horizon Europe? GMGA Article 6.2 – B. Subcontracting costs. Third parties involved in the action do not sign the GA. services and subcontracting that are required for implementing the project . Purchases between beneficiaries will only be accepted in exceptional and properly justified cases (e.g. We use cookies to ensure that we give you the best experience on our website. Is Switzerland eligible for Horizon Europe? In this case, the coordinator retains sole responsibility for the payments and for compliance with the obligations under the Agreement. It is therefore highly recommended that beneficiaries establish contractual arrangements with the recipients. What is a System and Process Audit (SPA) in Horizon Europe? audits by the European Commission). This cost category covers travel, equipment and other goods, works and services. There is no limit established to subcontracting costs in Horizon Europe. In other words, the larger is the number of persons is involved in the process, the less the process will be prone to error/irregularities/frauds. The reason may be in the fact the EC cannot impose a specific procurement procedure to the beneficiaries (this may imply to change the procedure for all procurements in the organization, not only EU funds-related), condition that would not be acceptable for applicants, potentially affecting the participation to the program tout-court. Tel: (+372) 604 1400 Purchases between beneficiaries are in principle not accepted. Their timely provision of services of the required quality is a key driver to achieve the objectives of the project. The publication of the Horizon Europe Strategic Plan 2025-2027 Analysis marks another key milestone in the Horizon Europe strategic planning process, Research and innovation news alert: The European Commission and the Republic of Korea (Korea) show their commitment to deepen collaboration in research and innovation on solutions to global challenges, Today, the results of the public online consultation on the future of the European Research and Innovation (R&I) Framework programmes were published, Horizon Europe, the EU research and innovation programme 2021-2027 general overview, Horizon Europe, participation in Horizon Europe, Implementation strategy for Horizon Europe, Documents of the programmes managed on the EU Funding & Tenders portal starting with legal documents and the Commission work programmes up to model grant agreements and guides for specific actions, This site is managed by the Directorate-General for Research and Innovation, Factsheet: Open science in Horizon Europe, Culture, Creativity and Inclusive Society, Food, Bioeconomy, Natural Resources, Agriculture and Environment, Widening participation and spreading excellence, Reforming and enhancing the European Research and Innovation system, Food, bioeconomy, natural resources, agriculture and environment, The Horizon Europe Strategic Plan 2025-2027 analysis is now public, Horizon Europe: The EU and the Republic of Korea launch formal negotiations on association to the programme, The results of the public consultation on the future of EU Research and Innovation programmes are now public, Mission in Progress – Climate-Neutral and Smart Cities conference 2023, Horizon Europe - Marie Skłodowska-Curie Actions (MSCA) Doctoral Networks 2023 - Call Information event, Horizon Europe legislation and reference documents, Follow the European Commission on social media. “Pre-draft – November 2021”), provides some interesting elements of novelty concerning the rules and eligibility of the subcontracting budget category. It is the successor to the Horizon 2020 programme, and it has a budget of around 95.5 billion EUR for the whole period. The beneficiaries must ensure that the subcontracted work is performed in the eligible countries or target countries set out in the call conditions — unless otherwise approved by the granting authority. A beneficiary that subcontracts will be wholly responsible for the delivery and behavior of the subcontracting party. However, it is generally recommended to keep subcontracting costs below 15% of the total project costs. an SME may not have complex procedures for the selection of suppliers). For example, the creation of a website by a provider may be considered a purchase cost if it makes part of a wider communication task. The incurred costs must not lead to conflict of interest. The costs for subcontracting are not considered when calculating the 25% flat rate for indirect costs. Horizon Europe supports European partnerships in which the EU, national authorities and/or the private sector jointly commit to support the development and implementation of a programme of research and innovation activities. Working on Horizon Europe funded projects. In the latter case, the beneficiary bears the risk of ex-post recognition of costs by the EU Commission. The European Researchers' Night is the largest research communication and promotion event taking place across EU Member States and Horizon Europe Associated Countries. What is the Gender Equality Plan in Horizon Europe? On the 24th of December 2021, it has signed the agreement with the European Union to become a third country associated to Horizon Europe.
EU Funds Simply Explained: All articles freely accessible Purchases of equipment, infrastructure or other assets used for the action must be declared as depreciation costs, calculated on the basis of the costs actually incurred and written off in accordance with international accounting standards and the beneficiary’s usual accounting practices. Purchase costs are incurred to support the beneficiary in the implementation of the project tasks. parent, subsidiary, associated companies) is eligible only in exceptional cases. If the service that you are contracting is related to the realization of the task, it falls under subcontracting category cost.
Subcontracting must be declared as actual costs. We use cookies to ensure that we give you the best experience on our website. However, we said (as long as you are not a Contracting Authority) you are bind to use your usual practices only (e.g. The tasks to be subcontracted and the estimated cost for each subcontract must be set out in Annex 1 and the total estimated costs of subcontracting per beneficiary must be set out in Annex 2 (or may be approved ex post in the periodic report, if the use of subcontracting does not entail changes to the Agreement which would call into question the decision awarding the grant or breach the principle of equal treatment of applicants; ‘simplified approval procedure’). Beneficiaries that are ‘contracting authorities/entities’ within the meaning of the EU Directives on public procurement must also comply with the applicable national law on public procurement. European Commission | Choose your language | Choisir une langue . Under Horizon Europe, 5 categories are considered as eligible costs: Personnel cost, Subcontracting cost, Purchase cost, Other costs, Indirect costs. Horizon Europe incorporates research and innovation missions to increase the effectiveness of funding by pursuing clearly defined targets. The beneficiaries are responsible for the proper implementation of the subcontracted actions tasks by the subcontractors (proper quality, timely delivery, etc. Privacy Policy. This cost category covers travel, equipment and other goods, works and services. If the requirement of a subcontractor was not known during the proposal preparation and the before the Grant agreement signature, the project’s coordinator must request a Grant Agreement amendment. What are associated countries in Horizon Europe? In short, the best price-quality ratio must be taken into consideration. If this is not the case the beneficiary bears the risk of ex-post recognition of costs by the funding agency. There are five eligible cost categories in Horizon Europe: personnel, subcontracting, purchase, other, and indirect costs. e-learning in the field of EU funding’, About EFMC A.1 Costs for employees (or equivalent) are eligible as personnel costs if they fulfill the general eligibility conditions and are related to personnel working for the beneficiary under an employment contract (or equivalent appointing act) and assigned to the action. We are preparing a series of posts about, Definition - Subcontracting (industrial) | Insee. To be eligible, all costs must meet the eligibility conditions of Article 6.1 of the Annotated Grant Agreement[1]. Any questions? PIC №: 925501057 The programme facilitates collaboration and strengthens the impact of research and innovation in developing, supporting and implementing EU policies while tackling global challenges. The eligibility conditions set in the GA for the subcontracting category (specific eligibility criteria), in conjunction with the general eligibility criteria of the form of cost “actual cost”, provides a picture that set the eligibility of subcontracting when the following four main conditions are met: Those are four simple principles that make a subcontract eligible in the 99% of cases. What is the project-based remuneration in Horizon Europe? Only the portion of the costs that corresponds to the rate of actual use for the action during the action duration can be taken into account. What is an Associated Partner in Horizon Europe? Horizon Europe programme analysis and outline of the monitoring approach. What is the difference between subcontracting and financial support to third parties in Horizon Europe? How construction workers are exploited in subcontracting chains; . (page 54, Art. Therefore, the Grant Agreement mentions them and defines their role (rights and obligations) (page 103, Art. Some specific cases are identified in the Annotated Grant Agreement of the European Commission in Article 6.2.B - Subcontracting costs [1]. The estimated eligible costs are of high importance to define the maximum possible grant amount of the action. To better understand the difference between subcontracting and other goods and services cost categories, here is an example: if you buy a communication campaign form an agency, this will be subcontracting.
No core deliverable, milestone nor task can be assigned to a subcontractor. Financial support to third parties is a non-commercial agreement between you and a third party is for a sub-grant or prize.
Management and Reporting in Horizon Europe - For employees - University ... Nevertheless, the best value for money principle must be respected. Horizon Europe is the European Union's framework programme for research and innovation for the period 2021-2027. Horizon Europe 0 Comments Subcontracting is for an entire defined task whereas other goods and services is for a specific good or service. Source: Marco Liviantoni – Senior Expert The programme facilitates collaboration and strengthens the impact of research and innovation in developing, supporting and implementing EU policies while tackling global challenges. If the service that you are contracting is related to the realization of the task, it falls under subcontracting category cost. The beneficiaries must ensure that the subcontracted work is performed in the eligible countries or target countries set out in the call conditions — unless otherwise approved by the granting authority. This need of clarification must have been so significant to deserve further formal interpretation and clarification in the AMGA. Subcontracting can only cover a limited part of the project and must be awarded following to “best value for money” principle. Examples of typical purchase costs include travel to attend events and conferences, materials and . How to prepare the budget of a Horizon Europe project? to another entity called the “subcontractor”, Subcontracting must be declared as actual costs. In this article . Horizon Europe is the European Union's current central funding programme for research and innovation. No margin for discretion shall be considered to exist if the grant agreement specifies the following: The threshold referred to in point (a) of the second paragraph may be exceeded where achieving the objectives of the actions would otherwise be impossible or overly difficult. To be eligible, the framework contract must be awarded based on the best value for money or the lowest price and without any conflict of interest. Learn how to propose a project, and how the project selection process works. Ensure best value for money (or lowest price) and avoid conflict of interests. If the service that you are contracting is related to the realization of the task and has a commercial objective, it falls under subcontracting category cost. If one beneficiary needs the services of another to perform its part of the work, the second beneficiary should declare its own costs for that work under the project’s budget. Examples of typical purchase costs include travel to attend events and conferences, materials and consumables, and services related to the IPR protection of project results. Do not hesitate to contact us at: hello@getpolite.eu. If you continue to use this site we will assume that you are happy with it. Where can I find the Horizon Europe Work Programmes? In Horizon Europe, indirect costs (overheads) are funded at a flat rate of 25 % of the eligible direct costs (with the exception of some specific costs, as e.g. Subcontracting between beneficiaries is not allowed. The costs of subcontracting change usually depending on the type and difficulty of the task and/or activity carried out by the subcontractor. The latest will allow to introduce the new subcontractor in Annex 1 of the Grant Agreement. Goods and services providers play a key role in Horizon Europe projects. What makes a good dissemination plan in Horizon Europe. Subcontractors do not become party to the Grant Agreement (do not sign the GA), but they often implement important parts of the action. Under Horizon Europe, 5 categories are considered as eligible costs: After a first article focusing on personnel costs, and a second one focusing on 2 types of purchase costs – Travel and Equipment, this post will describe subcontracting costs, the related eligibility criteria, the selection procedure, and the specific cases. June 9, 2021 Horizon Europe No, subcontracting between partners is not allowed in Horizon Europe nor in Horizon 2020 projects. Concerning point 4) on “best value for money” principle, this point has always been one of the most “grey areas” of the administrative and financial management of the Horizon actions.
Horizon Europe Subcontracting Rules - Deutschland läuft weiter! The attention paid by the EC to the subcontracting rules is driven by several assumptions, the main ones being: At the other end of the Grant Agreement line, from the Beneficiary’s point of view, the critical aspect is to ensure that cost related to subcontracting will be finally eligible in the cost statements, and will be reimbursed by the donor. "Indirect costs" are costs which are necessary for implementing the project, but are not "directly" linked to it (because their share .
The price for these contracts will be declared as ‘other direct costs’ — column D in Annex 2 — in the financial statement; they will be taken into account for the application of the flat-rate for indirect costs. The content of work programmes for Horizon Europe is prepared by strategic planning and the resultant strategic plan.
Subcontracting in Horizon Europe | FFG GMGA Article 6.2 – D. Other cost categories – D.1 Financial support to third parties. In this case, we believe that the EC services implemented a remarkable step towards the clarification of the eligibility rules of project expenditure, fully in line with the European Court of Auditors recommendations (mainly in the ECA yearly reports 2019 and 2020) for a progressive reduction of the Error Rate in Horizon programmer. The proposed budget must give an accurate assessment of all cost items and cost amounts that are deemed necessary and reasonable. What costs are eligible or ineligible in Horizon Europe? Horizon Europe is the EU's key funding programme for research and innovation. beneficiary flags the subcontracting at reporting stage). How to justify external experts in Horizon Europe?
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